Office Assistant

Boardman Clark is a full-service law firm based out of Madison, Wisconsin, overlooking the Capitol Square. One of the area’s premier firms, we are proud to offer our clients big-firm capabilities with a small-firm handshake.

At Boardman Clark, our approach is grounded in a few guiding principles. We know that the best advocacy starts with an uncompromising ethical backbone, and that trust is not given lightly and must be earned every day. We know the best counsel is thoughtful, unvarnished, and balanced.

Ask our clients and our employees what separates Boardman Clark from other law firms, and they will tell you: the people. Our team is comprised of talented, down-to-earth professionals who thrive in a flexible, supportive work environment within its community-oriented culture. We believe in supporting a diverse and inclusive environment, and a well-rounded, thoughtful approach to work and life. It contributes to the success of our people and our clients and enriches our experience. Here, attorneys enjoy plentiful resources and peer mentorship to promote their professional growth, as well as the flexibility to develop a practice that meets their unique vision and style.

If you are passionate about advocacy and delivering exceptional customer service, appreciate working in a fast-paced environment in the heart of downtown Madison, enjoy variety and challenge in your work, then you should consider joining the Boardman Clark team.

Boardman Clark offers a benefit package which includes Health, Dental and Vision insurance, 401k with profit sharing, Firm paid life and disability insurance, subsidized parking, and various other benefit programs.

Boardman Clark is an Equal Employment Opportunity/​Affirmative Action Employer.

Job Overview

Our busy law firm is seeking a reliable and professional Office Assistant to support daily office operations. This position regularly interacts with clients, the public, and colleagues throughout the firm. The ideal candidate enjoys working with people, values variety in their work, and approaches tasks with strong attention to detail and sound judgment.

This role requires general knowledge of office equipment, basic computer skills, strong organizational abilities, and the ability to work both independently and as part of a team. The Office Assistant must be dependable, proactive, and capable of managing responsibilities with minimal supervision.

Responsibilities

Mail and Delivery Services

• Pick up incoming mail from the Post Office
• Scan incoming mail daily and route appropriately
• Sort and distribute inter-office mail
• Postmark and prepare all outgoing mail
• Handle special mailings, including certified, registered, and large client mailings
• Receive, scan, and deliver Federal Express and UPS packages

Reception and Communication Support

• Provide back-up coverage for reception duties during breaks, lunch periods, and vacations
• Send outgoing faxes and electronically route incoming faxes

Office Services and Supply Management

• Stock and maintain all workrooms with appropriate supplies
• Stock and maintain kitchen and break areas
• Ensure copy machines and printers are stocked with appropriate paper and envelopes
• Order and maintain inventory of basic office and kitchen supplies

Administrative Support

• Assist with bulk scanning and special scanning projects as assigned
• Provide general office support and assist with special projects as needed

Qualifications

• Strong attention to detail
• Ability to work independently, anticipate needs, and follow tasks through to completion
• Comfortable using scanners, copiers, and basic office technology
• Ability to prioritize tasks and manage multiple responsibilities effectively
• Strong organizational and communication skills
• Ability to exercise good judgment and maintain confidentiality

Education

• High School diploma required; Associate Degree preferred

Physical Requirements

• Must be able to sit and/​or stand at a desk and work at a computer for prolonged periods.
• Must be able to lift 15 pounds at times. 
• Must be able to walk short distances to complete work‑related errands