Office Assistant

Boardman Clark is one of Madison’s oldest and most distinguished law firms. We serve individuals, businesses and public sector clients. While we have strong Madison roots, our practice has broader regional, national and global reach.

At Boardman Clark, we are grounded by a few founding principles that guide all our client relationships. We know that the best advocacy starts with an uncompromising ethical backbone, and that our clients’ trust is not given lightly and must be earned every day. We know clients don’t just need someone who will tell them what they want to hear. Clients need candor: thoughtful, unvarnished, balanced counsel at every turn.

Boardman Clark’s 20,000+ square foot office overlooking Madison’s Capitol Square is the place our firm calls home. It’s the place where attorneys, clients, administrators, support staff, and community stakeholders all come together. Centrally located, our offices are an ideal spot for meetings and planning strategy. Our offices are located on the fourth and fifth floors of the U.S. Bank building; only minutes to dozens of restaurants and shops. With access to a rooftop patio and garden, it is also a great place to unwind after work for events and to take-in everything downtown Madison has to offer.

If you are passionate about advocacy and delivering exceptional customer service, appreciate working in a fast-paced environment in the heart of downtown Madison, and enjoy variety and challenge in your work, then you should consider joining the Boardman Clark team.

Title: Office Assistant

Reports To: Office Manager

Job Overview

Our busy law firm is currently seeking a qualified applicant to fill the position of Office Assistant. This position works with the public, clients and people from throughout the firm. If you enjoy working with people, this could be the position for you. If you like variety in your work, this position could be a great fit. If you are a detailed oriented problem solver, you will be interested in this role. We are looking for someone with general office equipment knowledge, basic computer knowledge, good organizational skills, ability to work well independently and as a team, ability to work with little supervision and exercise good judgment.

Primary Responsibilities and Duties

  • Answer phones
  • Greet clients
  • Perform office opening procedures
  • Perform office closing procedures

  • Complete copy/scanning projects when requested
  • Complete various clerical projects when requested
  • Complete various errands such as general deliveries and filings at the courthouse
  • Pick-up, sort and scan mail
  • Route inter-office mail
  • Postmark and drop off all outgoing mail
  • Federal Express and UPS in-house scanning and delivery
  • Send outgoing faxes and electronic delivery of incoming faxes
  • Stock all workrooms with the appropriate supplies and maintain all workrooms
  • Stock and maintain kitchen/break areas
  • Stock copy machines and printers with appropriate types of paper or envelopes
  • Maintain conference rooms
  • Order basic office and kitchen supplies, including soda and coffee products

Qualifications

  • Education: High School Diploma
  • Required: Valid driver’s license, must be able to lift 50 lbs
  • Skills: Organization, Communication, Critical Listening, Problem Solving, Prioritization
  • Personal characteristics: Trustworthy, Consistent, Detail oriented, Dependable, Self-starter, Unflappable
  • Salary Range $32,000 - $35,000

Could you be the person that Boardman & Clark is looking for? If so, please send cover letter and resume to: Office Manager, Boardman & Clark LLP, P.O. Box 927, Madison, WI 53701-0927 or email lstatz@boardmanclark.com.

Equal Employment Opportunity/Affirmative Action Employer

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Labor & Employment Update | 06.07.21

Most states are lifting mask, distancing and other COVID restrictions. Some, such as Texas, have forbidden any counties or cities from requiring masks and distancing in public places, schools, and government facilities, and from having any rules which apply to private sector businesses or employers. Employers, though, may still impose their own rules in their operations. States’ decisions do not void federal rules or standards.