Legal Assistant

If you are passionate about cultivating a workplace that engenders excellence, loyalty, and fun, and appreciate working in a fast-paced environment in the heart of downtown Madison, then you should consider joining the Boardman Clark team.

Title: Legal Assistant

Reports To: Office Manager

Job Overview

The Legal Assistant will be responsible for carrying out administrative services and providing support to firm attorneys. The Legal Assistant will have a definite attention to detail, a strong work ethic, exceptional problem-solving skills and comfort working in a fast-paced and dynamic workplace.

Primary Responsibilities and Duties

  • Type from rough draft, handwritten materials and/​or dictation into proper format.
  • Compose basic or routine letters/​transmittal e‑mails.
  • Enter timekeepers’ time entries.
  • Proofread for spelling, punctuation and grammar.
  • Schedule and calendar appointments and meetings; make travel arrangements and complete expense reports.
  • Process mail; route documents via U.S. Mail, e‑mail, delivery service, fax, etc.
  • Obtain/​maintain contact information.
  • Serve as back-up to other assistants.
  • Perform general research for timekeepers.
  • Monitor e‑mail, regular mail and voice mail.
  • Open files and organize and maintain filings (including electronic filing) and files; assist timekeepers with tracking deadlines and organizing projects.
  • Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
  • When requested, monitor timekeepers’ e‑mail, regular mail and/​or voicemail. Arrange for responses whenever possible. Report responses/​status of items to timekeepers.

Skills

  • Proven working experience as legal assistant or legal secretary
  • Familiarity with law, legal procedures and protocols
  • Satisfactory knowledge of day-to-day operations of a legal office
  • Computer literacy
  • Proficiency in English
  • Working knowledge of legal billing and document management software
  • Excellent organizational skills

Qualifications

  • Education: High School Diploma is required. Associates or Bachelor’s Degree preferred
  • Skills: Organization, Communication, Critical Listening, Problem Solving, Prioritization
  • Personal characteristics: Trustworthy, Consistent, Detail oriented, Dependable, Self-starter, Unflappable

Could you be the person that Boardman Clark is looking for? If so, please send cover letter indicating salary expectations and resume to: Ann Bakken, HR Director, Boardman & Clark LLP, P. O. Box 927, Madison, WI 53701 – 0927 or email HR@​boardmanclark.​com.

Boardman Clark is an Equal Employment Opportunity/​Affirmative Action Employer.

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