Legal Assistant

If you are passionate about cultivating a workplace that engenders excellence, loyalty, and fun, and appreciate working in a fast-paced environment in the heart of downtown Madison, then you should consider joining the Boardman Clark team.

Title: Legal Assistant

Reports To: Office Manager

Job Overview

The Legal Assistant will be responsible for carrying out administrative services and providing support to firm attorneys. The Legal Assistant will have a definite attention to detail, a strong work ethic, exceptional problem-solving skills and comfort working in a fast-paced and dynamic workplace.

Primary Responsibilities and Duties

• Type from rough draft, handwritten materials and/​or dictation into proper format.
• Compose basic or routine letters/​transmittal e‑mails.
• Enter timekeepers’ time entries.
• Proofread for spelling, punctuation and grammar.
• Schedule and calendar appointments and meetings; make travel arrangements and complete expense reports.
• Process mail; route documents via U.S. Mail, e‑mail, delivery service, fax, etc.
• Obtain/​maintain contact information.
• Serve as back-up to other assistants.
• Perform general research for timekeepers.
• Monitor e‑mail, regular mail and voice mail.
• Open files and organize and maintain filings (including electronic filing) and files; assist timekeepers with tracking deadlines and organizing projects.
• Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
• When requested, monitor timekeepers’ e‑mail, regular mail and/​or voicemail. Arrange for responses whenever possible. Report responses/​status of items to timekeepers.

Skills

• Proven working experience as legal assistant or legal secretary
• Familiarity with law, legal procedures and protocols
• Satisfactory knowledge of day-to-day operations of a legal office
• Computer literacy
• Proficiency in English
• Working knowledge of legal billing and document management software
• Excellent organizational skills

Qualifications

• Education: High School Diploma is required. Associates or Bachelor’s Degree preferred

• Skills: Organization, Communication, Critical Listening, Problem Solving, Prioritization

• Personal characteristics: Trustworthy, Consistent, Detail oriented, Dependable, Self-starter, Unflappable